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Executive Assistant - 26826

Location: DORVAL, QC, Canada
Posting Start Date: Oct 12, 2021
Posting End Date: Oct 19, 2021

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Job Description

Description

Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.
 
The Executive Assistant will provide administrative support to the Vice President and Corporate Secretary of Air Canada. The ideal candidate will be a team player with meticulous work standards, possess basic project management skills, able to prioritize and multitask, and have exemplary interpersonal skills. The nature of the work demands complete confidentiality.
  • Establish and maintain effective relationships with key members of the organization and gain their trust and respect 
  • Interface/liaise regularly with other Air Canada Executives, the Board of Directors, their assistants, leadership teams and external customers 
  • Conduct daily calendar management (Outlook) and proactively adjust schedule based on priorities
  • Manage and prioritize tasks and emails and conduct timely follow ups
  • Plan and organize Board meetings (agenda, scheduling, catering and IT support) 
  • Plan and organize travel arrangements for members of the Board, including flight, hotel and ground transportation
  • Assist with the preparation of the annual shareholder meeting
  • Prepare PowerPoint presentations  
  • Complete expense reports 
  • Create/maintain contact lists and spreadsheets
  • Monitor and provide updates on departmental budget
  • Maintain accurate records and filing of contracts
  • Provide administrative support to the team and Board members as required
  • Other duties as assigned

Qualifications

  • Five-years’ experience in a similar position supporting Executive or senior management level positions would be an asset
  • Ability to work well and maintain composure under pressure, meet deadlines and work with minimum supervision
  • Strong sense of initiative and interpersonal skills:  problem solving, customer focused, approachability 
  • Excellent organizational skills: planning, priority setting and managing through systems
  • A very high degree of diplomacy, discretion, professional maturity and judgement
  • Looks beyond the obvious and able to overcome obstacles and challenges
  • Excellent communication skills
  • Expert knowledge of Windows and all Microsoft Office products
  • Flexibility and willingness to work extended hours, on occasion
  • Some limited travel may be required
  • Mandatory Covid-19 Vaccination Required as of October 31st 2021
  • Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibly of the candidates applying for this position
Linguistic Requirements

Based on equal qualifications, preference will be given to bilingual candidates. 

Diversity and Inclusion
 
Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.
 
As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.

Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.
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