Job Description
Description
Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.
This position will support the Human Resources department and the organization in Germany as well as tasks supporting the Head Quarter International Team and will be responsible for handling the administration of the Systems transactions for all Air Canada employees in International locations. The selected individual will collaborate and form relationships with internal clients (including, but not limited to the benefits, payroll, pensions, disability, systems and support teams).
Key Functions and Responsibilities:
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Process local invoices and credit notes (scanning, sending to Conduent for upload in Ariba, coding per dept ID, approving in Ariba, follow up with Conduent and LON finance to insure on time payment)
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Investigation of local accounting and tax issues for London finance
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Provide overall admin support for all branches in the Frankfurt City office (e.g. administrate office keys, CTO parking, printer, watercooler order, Vodafone telephony, Mainova)
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Dealing with local suppliers and landlord
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Prepare relevant reports and deal with appropriate correspondence (e.g. statistics, health insurance, accident insurance reporting)
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Distribute customer relations E-mails and faxes (scanning and mailing to LON)
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Sick leave administration and reporting for all branches in Germany based new legal procedure (sv.net)
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Administrate job tickets for all new employees (order, distribute, file documentation, invoicing, cancellation)
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Administrate incoming/outgoing mail and co-mail
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Prepare expense claims in Ariba online tool
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Quarterly reportings of drivers log books to car insurance incl. invoicing
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Responsible for the day to day handling of the International (Management, Non-Management and unionized) employee transaction processing (staffing request tracking, new employee creation, job code creation, salary changes, personal information updates, etc.) and ensure proper supporting documentation and communication
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Support and coordinate process improvements
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Provide assistance with other HR duties or special projects as required
Qualifications
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Minimum 2 to 5 years experience in Administration/ Back office/ Invoicing
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Economic apprenticeship is an asset
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Ability to exercise impeccable judgment, confidentiality and demonstrate a high degree of tact and discretion at all times when dealing with employees and sensitive situations.
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Ability to work under pressure with speed and accuracy and establish priorities while maintaining a high customer service level.
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Demonstrated customer-service orientation and high degree of diplomacy
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Ability to work in a team oriented environment
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Excellent interpersonal and communication skills
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Ability to quickly learn new systems
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PeopleSoft knowledge and experience a strong asset
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Ariba knowledge and experience a strong asset
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Proficient computer skills using Microsoft Office: Word, Outlook, PowerPoint and Excel and ability to manipulate date and produce correspondence, reports and other documents.
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Fluent in German and English, French is an asset
Conditions of Employment:
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Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibility of the candidates applying for this position.
Linguistic Requirements
Based on equal qualifications, preference will be given to bilingual candidates.
Based on equal qualifications, preference will be given to bilingual candidates.
Diversity and Inclusion
Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.
As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.
Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.
Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.
