Senior Administrative Assistant - Temporary - 31469

Job Description

Description

• Provide overall administrative guidance and support.
• Maintain efficient flow of procedures/processes.
• Direct handling of confidential matters, i.e. correspondence, telephone queries, etc.
• Manage all correspondence, internal and external, respond as required and as appropriate.
• Coordinate meetings both locally and at remote locations, i.e. book conference rooms, meeting notices, hotels and flight, etc.
• Prepare, coordinate and distribute meeting material, e.g., agenda, reports, etc.
• Conduct daily calendar management (Outlook) and proactively adjust schedule based on priorities.
• Prepare PowerPoint presentations, spreadsheets, graphs, reports as required.
• Create/maintain contact lists and spreadsheets.
• Complete expense reports
• Manage vacation, attendance for group as required. 
• Monitor and provide updates on departmental budget.
• Maintain accurate records & filing of records.
• Provide assistance with special projects as required.
• Proactively follow up with team members to ensure that all deliverables are achieved in real time.
• Other duties as assigned.

Qualifications

• Minimum of a high-school diploma or equivalent with 5+ years’ experience in providing administrative support in an upper-management capacity.
• Sound knowledge and proficiency of computer skills, including Word, Excel and Power Point.
• Excellent organizational skills: planning, priority setting and managing through systems.
• Excellent communication skills.
• Strong interpersonal skills: problem solving, customer focused, approachability.
• A very high degree of diplomacy, discretion, professional maturity and judgement.
• Ability to multi-task never sacrificing quality
• Proven customer orientation and ability to work with various client levels
•  Ability to work well and maintain composure under pressure, meet deadlines and work with minimum supervision
• Familiarity with the airline industry, an asset.
• Graphic Design experience, an asset.
• Flexibility and willingness to work extended hours, on occasion.
• Some limited travel may be required. 

• Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibility of the candidates applying for this position.