Administrative Assistant - 30319

Job Description

Description

• Provide overall administrative guidance and support for the Product team
• Direct handling of Purchase Orders and Liquor License Renewals
• Direct handling of supplier invoices (reconciliation, processing, payments) 
• Coordinate Maple Leaf Lounge Day passes with internal stakeholders.
• Manage consultant codes for supplier travel 
• Manage codes and distribution of non-tariff products
• Coordinate soft product deliveries to airports/warehouse locations 
• Coordinate meetings both locally and at remote locations, i.e. book conference rooms, meeting notices, hotels and flight, etc.
• Conduct daily calendar management (Outlook) for Product Senior Director/Directors and proactively adjust schedule based on priorities.
• Prepare PowerPoint presentations, spreadsheets, graphs, reports as required.
• Create/maintain contact lists and spreadsheets.
• Complete expense reports 
• Maintain accurate records & filing of records.
• Provide assistance with ad-hoc product support needs and special projects as required.
• Other duties as assigned.

Qualifications

• Minimum of a high-school diploma or equivalent with 3+ years’ experience in providing administrative support in an upper-management capacity.
• Sound knowledge and proficiency of computer skills, including Word, Excel and Power Point.
• Excellent organizational skills: planning, priority setting and managing through systems.
• Excellent communication skills.
• Strong interpersonal skills: problem solving, customer focused, approachability.
• A very high degree of diplomacy, discretion, professional maturity and judgement.
• Ability to multi-task never sacrificing quality
• Proven customer orientation and ability to work with various client levels
•  Ability to work well and maintain composure under pressure, meet deadlines and work with minimum supervision
• Familiarity with the airline industry, an asset.
• Graphic Design experience, an asset.
• Flexibility and willingness to work extended hours, on occasion.
• Some limited travel may be required. 
• Flexible working arrangement available. 

• Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibility of the candidates applying for this position.