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Fuel & Airport Fee Accounting Manager - 27797

Location: WINNIPEG, MB, Canada
Posting Start Date: Jan 12, 2022
Posting End Date: Jan 19, 2022


Job Description


Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.
This position is responsible for all accounting and related system aspects of the Fuel Management System (Paice) and Airport User Fees - Flight Fees – PeopleSoft & working knowledge of the Lido application.  
The incumbent is also responsible for all systems related projects and enhancements including systems upgrades, internal data solutions, research & development, design, implementation, testing and systems documentation, vendor or supplier enablement, and post implementation solutions.
Fuel Accounting & Controls Supporting functions:
  • Work with the Director, Strategic Procurement - Fuel Supp/Airside and Procurement Managers when new contracts are negotiated to ensure proper billing & settlement.
  • Monitor prepaid fuel suppliers (cash balance, risk exposure and credit limits, GL) and maintain adequate cash coverage to meet varying contracted terms and reconcile to 3rd party reporting.
  • Work with the Assistant Treasurer with periodic reporting for treasury cash management YWG to ensure adequate funds are appropriated (Barge delivery schedules & routine cash outflows)
  • Participate in discussions with the fuel procurement team to appropriately manage the vessel delivery schedules for off airport inventory locations.  
  • Review and monitor fuel deposits and validate 3rd party deposits to ensure coverage is operationally required and validated to 3rd party evidence.
  • Assist with the balance & reconciliation of fuel related accounts including monthly support of inventory reconciliations.
  • Analyze and report fuel audit recoveries and detect trends in errors or recoveries using basic data analytics (approx. 3-5M CAD annually)  
  • Ensure that all fuel expenses and audit adjustments are recorded in an accurate and timely manner for all AC family of carriers 
  • Supervise and oversee aircraft fuel handling expense and fuel handling audit process.
  • Oversee any escalated payment inquiries, new vendor set ups, invoicing concerns with fuel suppliers in a continued effort to streamline processes
  • Work with management in the commodity taxes department and Fuel Procurement to ensure all fuel sales, invoices and purchases are aligned with tax rules & guidelines for compliance of various tax reporting, filing, claims (BC Carbon taxes, AB Carbon taxes, PFT, FET, Ontario and Quebec self-assessed taxes).
  • Work with the Fuel Procurement team and BFO’s on other fuel related data analysis as required (e.g. budget, outlook & monthly variance analysis etc).
Airport User Fee Accounting & Controls supporting functions:
  • Manage the main Nav Canada account for Air Canada & Rouge and oversee month end reconciliation and interim cash payments to ensure reasonability
  • Work with the Manager, ATC Nav Charges & Financial services and for other ANSP’s to resolve any issues related to payment delivery, correspondence with SOC and support the budget and outlook exercises as required. 
  • Assist in coordination of the monthly LIDO file transmission and help resolve any issues with incomplete data and be the liaison between LIDO Lufthansa systems and Air Canada. 
  • Manage the landing fee and other airport related fee incentive credits negotiated by CRE regarding landing and general terminal fee incentive programs. Ensure that credits are accrued in the period incurred and follow up with various airports for collection. Follow up on any inconsistencies and irregularities between contract negotiation and credit notes.
  • Manage and oversee the flight fee system for Landing fees and Navigation to ensure flight ranges, equipment types, aircraft weights and rates and airspace codes are maintained 
  • Work with Airport relations management to support HUB locations (YYZ, YVR, YUL) and their long-term fixed agreements or growth rebate contracts. Follow up on rebate credits and confirm proper accounting against accruals. 
  • Work with US airport coordinators and liaison with International accounting offices (LHR, HKG) to provide accounting guidance on invoice coding, incentives, payment deferral programs  
  • Work with CRE for any newly executed fixed rent contracts or operating airline agreements to ensure alignment with accounting of flight fees and oversee payment schedules associated with rental contracts. 
  • Maintain and manage property lease deposits and administer payments and/or repatriate deposits for space that has been terminated.
  • As needed, support the Manager Financial Reporting related to IFRS 16 accounting for finance leases and liaison with CRE for any questions concerning lease updates, newly executed contracts and payment inquiries. 
  • Review activity-based self-assessed reporting and related payments, fixed rents and other airport related fees and approve monthly account reconciliations and follow up with any concerns 
  • Monitor and compute audit backlog for airport user fee accounts and follow up with staff to and/or monitor correspondence
Accounting controls & Compliance: 
  • Responsible for establishing and maintaining internal controls for Fuel & Airport User fees including maintenance and management of 52-109 internal control documentation
  • Review and approve account reconciliations as required 
  • Work with internal and external audit for quarterly and annual sample testing 
  • Continuous improvement of established policies and procedures
  • On a quarterly basis, sign off on a certificate regarding air navigation charges and confirm that major Canadian air authorities and their payments are in good standing


  • Five (5) or more years of experience in Finance or Fuel Department 
  • Accounting designation (CA, CMA or CGA) is an asset
  • Experience in the People Soft suite of financial applications is an asset.
  • Proficiency with PC applications such as Word, Excel and PowerPoint.
  • Ability to work under pressure and to multitask with a strong sense of priorities.
  • Ability to travel as required. 
  • Excellent interpersonal and communication skills
Conditions of Employment:
  • Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibility of the candidates applying for this position.
  • Mandatory Covid-19 Vaccination Required
Linguistic Requirements

Based on equal qualifications, preference will be given to bilingual candidates. 

Diversity and Inclusion
Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.
As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.

Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.