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Administrative Assistant - Montreal - 20676

Location: DORVAL, QC, Canada
Posting Start Date: Jul 3, 2018
Posting End Date: Jul 17, 2018

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Job Description

Description

Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Do you picture yourself as a valued member of an industry-leading organization? If you answered yes to these questions, Air Canada is seeking enthusiastic individuals to join the diverse and vibrant team working together to lead the growth and expansion of Canada’s flag carrier.


Reporting to the Senior Director, Data and Digital Enablement, the incumbent will be responsible for providing administrative support to the Senior Director and his team. As such, we expect the candidate to possess strong organizational and communication skills.

  • Direct handling of routine and confidential matters, i.e. correspondence, telephone queries, etc.
  • Manage all correspondence, internal and external, respond as required and as appropriate.
  • Prepare spreadsheets, graphs, presentations, reports as required.
  • Coordinate meetings both locally and at remote locations, i.e. book conference rooms, meeting notices, hotels and flight, etc.
  • Prepare, coordinate and distribute meeting material, e.g., agenda, reports, presentations, etc.
  • Interface/liaise regularly with other Air Canada branches.
  • Establish and maintain filing and follow-up systems.
  • Provide general administrative and secretarial support.
  • Act as replacement to the other Administrative Assistant by covering the reception during lunch time, vacations and/or as required.
  • Act as a backup to the other Administrative Assistant by taking over some of her duties during absences (mail pickup and delivery, payment and processing of invoices, vacation tracking, processing of expenses)

 

 

Qualifications

  • Minimum grade 12 or equivalent with 2-3 years of diversified experience in administrative and office support
  • Sound knowledge and proficiency of computer skills, including Word, Excel and Power Point.
  • Strong organizational skills and disciplined (efficient, high quality, well-structured work)
  • Strong sense for detail
  • Well-developed interpersonal skills
  • High degree of diplomacy, discretion, maturity and judgment
  • Fully Bilingual (oral & written) in English and French
  • Ability to work well under pressure
  • Fast learner
  • Team player
  • Autonomous and dynamic
  • Applicant must be flexible and willing to work extended hours on occasion; strong personal initiative and have the ability to work in a confidential capacity, with little or no supervision
LINGUISTIC REQUIREMENTS

 

Bilingual (English and French)

At Air Canada, we want to fly higher when it comes to employment equity. We, therefore, encourage applications from Aboriginal peoples, women, members of a visible minority and persons with a disability.

Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.

 

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